Village of Stoddard

Budget & Finance Meeting

April 14, 2009

6:30 p.m.

The budget & finance committee met in regular session.  On roll call:  Arnold Bolstad, Steve Davis, Karen Long.  James Coon arrived late.

Motion Long, second Coon to approve payment of checks #12508 to #12562.  All aye.  The rest of the financials were in order.

Adjournment 

Village of Stoddard

Regular Board Meeting

April 14, 2009

7:00 p.m.

The Village Board met in regular session, President Steve Davis presiding.  On roll call:  Steve Davis, Arnold Bolstad, Kevin Gobel, James Coon, Jon Crusan and Karen Long. Joe Kabat arrived at 7:15.

Minutes:    Motion Bolstad, second Coon to approve minutes from March 10, 2009 meeting. All ayes. 

Appearances: Roberta Walls, Rick Anderson – newly elected Board members.

Bills and Vouchers:  Check register: Discussion on bills for March. 

                                  Motion Coon, second Gobel to approve checks #12508-#12562. All ayes.

Committee Reports:

Board – At a special Board meeting on March 25^th, the Board approved the rezoning of a 4-acre parcel of property owned by Mike Tully from R-1 to M for the purpose of constructing condominiums.

Budget & Finance – Financials were reported to be in order.

Building/Zoning/Land Planning – A 4-acre parcel of land was recommended to be rezoned for Mike Tully from R-1 to M.  This property is located near the sand pit.

Board of Appeals – The Board of Appeals meeting was cancelled.

Fire – Fire Board meeting on April 15 @ 7:00 p.m.

Police – Discussion on policy for Eyewitness Identification on next board agenda.

Park – Next meeting on April 15, 2009.

Personnel- Next meeting on April 15, 2009.

Public Works – Discussion on grinding down sidewalks instead of replacing them.  Hatlestad should look into what type of machine does this and can it be rented by the homeowner at a lower cost than new cement.  Yaggy/Colby would like to send a letter to the WI DOT concerning the resurfacing of Hwy 35.  If the Village were interested in replacing water/sewer and laterals on Hwy 35, would that make it more attractive for stimulus package money?  Hatlestad will contact the DOT and set up a meeting.

W&S – The Sewer Outfall project will be closed out in the near future.

Unfinished Business: 

New Business: 

Discussion on election results.  Karen Long – 78 votes, Roberta Walls – 28 votes, and Rick Anderson – 19 votes, were elected to the Stoddard Village Board.  Joe Kabat and Jon Crusan were not running for re-election.

Discussion on writing a grant for assistance with developing boat landing area.  Motion Gobel, second Crusan to approve Resolution 2009 – 03 Request Financial Aid to Develop  Recreational Facilities at Boat Landing.  Roll call vote; Davis-aye, Gobel-aye, Coon-aye, Long-aye, Crusan-aye, Kabat-aye, Bolstad-aye.  Resolution 2009 – 03 passed.

Discussion on new street sweeper.  Hatlestad reported that he had talked to Town of Shelby and they would sweep the streets for $50/hr. if we would have the dump truck available for taking sweepings away.  It was discussed that the Village should put $2,000/yr. from DOT funds into an account to help offset the cost of purchasing a new street sweeper in the future. 

Communications:  None

License applications: Stoddard-Bergen Fire Department for Walleye Tournament.  Motion Gobel, second Coon to approve.  All ayes.

Operator’s Licenses: None

Public Comment:  President Steve Davis thanked Jon Crusan and Joe Kabat for their service to the Board and all other members congratulated them as well.

Adjournment: Motion Bolstad, second Kabot to adjourn. All ayes.

Village of Stoddard

Budget & Finance Meeting

May 12, 2009

6:30 p.m.

The budget & finance committee met in regular session.  On roll call:  Arnold Bolstad, Steve Davis, Karen Long. 

The financial statements were reported to look in order.  Hatlestad will bring back CD’s to River Bank as they mature in other local banks.

Adjournment                                            

Village of Stoddard

Regular Board Meeting

May 12, 2009

7:00 p.m.

The Village Board met in regular session, President Steve Davis presiding.  On roll call:  Steve Davis, Arnold Bolstad, Kevin Gobel, Karen Long, Roberta Walls and Rick Anderson. James Coon arrived at 7:03.

Minutes:    Motion Gobel, second Long to approve minutes from May 12, 2009 meeting. All aye. 

Appearances: None

Bills and Vouchers:  Check register: Discussion on bills for April.  Motion Gobel, second Bolstad to approve checks #12563-#12636 in the amount of $40,035.50. All aye.

Committee Reports:

Budget & Finance – Financials were reported to be in order.  Maturing CD’s will be brought back to River Bank from surrounding banks as they come due.

Building/Zoning/Land Planning – on minutes

Board of Appeals – None

Fire – Fire Board meeting on April 15. On minutes

Police – Discussion on policy for Eyewitness Identification.

Park – Working meeting at Shelter B on April 15^th.

Personnel- The Personnel committee recommended hiring three people for summer help in the Village.  Peggy Miller-Park, Andy Lee-Park, Matt Paulsrud-maintenance.

Public Works –on minutes

W&S – Prices are being looked at for lining the 8” sewer pipe running down Broadway St. to Pearl St. under the railroad.  Multi-gas detectors were discussed and sharing the cost with the fire dept. will be looked into.  The water shut off was repaired at the Story residence.  Water Dept. may look at purchasing a freeze machine to avoid shutting off large parts of the town in the future when these situations arise due to the shortage of shut-offs in the Village.  Discussion on cross-connection, who is responsible.  The ordinance will be looked at and may need to be worked on to keep the Village from being responsible for Commercial.

Unfinished Business: 

New Business: 

Discussion on Open Book and Board of Review.  Due to the delay by the State in preparing equalized value rates, the Village Assessor has requested postponing Open Book and Board of Review until sometime in late August/September.  The Village Board set the date for Open Book and Board of Review for June 9, 2009 at 6:45 p.m.  It will then adjourn until such time as the equalized values are ready in late August/September.  Hatlestad will obtain online registration for Board of Review classes for any interested Board members.

Discussion on new police policy concerning eyewitness procedures.  It is a boilerplate policy adopted by the state and it is recommended by the police Committee to be adopted.  Motion Bolstad, second Coon to adopt the Eyewitness procedures policy for the Police Department.  Roll call vote:  Davis-aye, Gobel-aye, Long-aye, Anderson-aye, Bolstad-aye, Coon-aye, Walls-aye.                  

Communications:  None

License applications: Stoddard Food Pantry for fundraiser.  Motion Gobel, second Anderson to approve.  All aye.

Operator’s Licenses: None

Public Comment: 

Adjournment: Motion Bolstad, second Davis to adjourn. All aye.

Village of Stoddard

Budget & Finance Meeting

June 9, 2009

6:30 p.m.

The budget & finance committee met in regular session.  On roll call:  Arnold Bolstad, Steve Davis, Roberta Walls. 

The financial statements were reported to be in order.  Walls was nominated to become chair of the Budget and Finance Committee.

Adjournment                                           

Village of Stoddard

Regular Board Meeting

June 9, 2009

7:00 p.m.

The Village Board met in regular session, President Steve Davis presiding.  On roll call:  Steve Davis, Arnold Bolstad, Kevin Gobel, James Coon, Karen Long, Roberta Walls and Rick Anderson.

Minutes:    Motion Bolstad, second Walls to approve minutes from May 12, 2009 meeting. All aye. 

Appearances: None

Bills and Vouchers:  Check register: Discussion on bills for May.  Checks #12637-#12687 in the amount of $30,041.50. Some check numbers were out of sequence.  Hatlestad will correct the problem.  The checks will not be approved until the sequencing problem is corrected.

Committee Reports:

Budget & Finance – Financials were reported to be in order.  Some checks in the check register were out of sequence.  Hatlestad will fix the sequencing before the checks are approved. 

Building/Zoning/Land Planning – Building permit approved for Rose Ledden.  Change in Ordinance 10.17 (1) (A) was discussed.  Changing maximum wall height from 8 ft. to 10 ft.  Next meeting will discuss open burning ordinance.

Board of Appeals – None

Fire – Fire Board meeting on June 8th. 

Police – Discussion on policy for Eyewitness Identification.  This policy will be brought to the next Board meeting for approval.  Committee would like to recommend the hiring of an on-call officer Robert ---.  This will go to the Personnel Committee

Park – Working meeting at Shelter B on April 15^th.

Personnel- None

Public Works –Discussion on going out and looking at properties that need work done on sidewalks and curb & gutter.  Center St. construction and WISLR were discussed.  Tree trimming and street sweeping will take place soon.

W&S – Discussion on gas detector.  Will check with Fire Dept., may share the cost.  Freezing machine also discussed. 

Unfinished Business: 

Discussion on Open Book and Board of Review training.  Hatlestad has ordered training from the UW Extension office for any Board member interested in updating or taking the class on Board of Review for the first time.  When the booklets and password are received, Hatlestad will let anyone interested know and they can take the class on their computer. 

New Business:  . 

Discussion on new Fire Department policy concerning a Mutual Aid contract with the Town of Shelby.  Roll call vote:  Davis-aye, Gobel-aye, Long-aye, Anderson-aye, Bolstad-aye, Coon-aye, Walls-aye.

Discussion on Resolution 2009-04 A Resolution Affirming The Village of Stoddard’s Support of and Partnership with the 2010 Census.  Motion Gobel, second Long to approve the resolution.  All aye

Discussion on Resolution 2009-05 A Resolution to Accept the Village of Stoddard Annual Compliance Maintenance Report to the Wisconsin Department of Natural Resources 2008.  Motion Gobel, second Bolstad.  All aye.

Communications:  None

License applications:

Class “B” Beer and “Class B” Liquor License        

Stoddard American Legion Post #315, 414 Broadway St. – Agent Lester Helgeson.  Motion Coon, second Walls to approve. All aye.

Olive Branch Saloon, Inc. , 119 Main St. - Agent Shelly Schultz.  Motion Gobel, second Bolstad to approve.  All aye.

Rocky’s Supper Club, LLC, 101 Main St. - Agent Jaynee Lepke. Motion Gobel, second Long to approve.  All aye.

The Thirsty Turtle, 102 S. Main St. – Agent Cheryl L. Jones.  Motion Bolstad, second Anderson to approve.  All aye.

Class “A” Beer and “Class A” Liquor License

Kwik Trip #308, 202 N. Main St. – Agent Bruce Strasser.  Motion Gobel, second Long to approve.  All aye.

Class “B” Beer License

Deb’s Pit Stop Café, LLC  Motion Gobel, second Bolstad to approve.  All aye.

Class “B” Beer Garden License

Rocky’s Supper Club, LLC, 101 Main St. - Agent Jaynee Lepke.  Motion Bolstad, second Gobel to approve.  All aye.

Operator’s Licenses:

Margaret Johnstone               Billie Renee Kinser                 Debra Goralski         

Tiffany Penkalski       Ethan Zeimet              Chris Grelle                                                    

Motion Gobel, second Long to approve all.  All aye.           

Public Comment: 

Adjournment: Motion Bolstad, second Davis to adjourn. All aye.

Village of Stoddard

Budget & Finance Meeting

July 14, 2009

6:30 p.m.

The budget & finance committee met in regular session.  On roll call:  Arnold Bolstad, Steve Davis, and Roberta Walls. 

The financial statements were reported to be in order.  Discussion to approve and accept May and June bills and vouchers.  Discussion to bring a representative from Vig & Associates down to the next meeting to give an annual report presentation.

Adjournment    

Village of Stoddard

Regular Board Meeting

July 14, 2009

7:00 p.m.

The Village Board met in regular session, President Steve Davis presiding.  On roll call:  Steve Davis, Arnold Bolstad, Kevin Gobel, Karen Long, Roberta Walls and Rick Anderson.  James Coon absent.

Minutes:    Motion Gobel, second Long to approve minutes from June 9, 2009 meeting. All aye. 

Appearances: None

Bills and Vouchers:  Check register: Discussion on bills for May.  Checks #12637-#12687 in the amount of $30,041.50. Check numbers were put in the correct sequence.  June checks #12688 - #12756 in the amount of $32,214.76.  Motion Gobel, second Walls to approve.  All aye.

Committee Reports:

Budget & Finance – Financials were reported to be in order.  Hatlestad reported that the Village is spending at a pace close to last year.  Some areas were overspent, such as Legal Expenses and Park Other.  These are not large problems and can be fixed.

Building/Zoning/Land Planning –Next meeting July 20^th.

Board of Appeals – None

Fire – No report.

Police – Discussion on Click It or Ticket program.  Police Dept. received $4,000 grant from the program. Money must be spent on Speeding awareness equipment or education.

Park – Working meeting, preparing for Park Fun Days July 17^th and 18^th.

Personnel- Meeting July 22 to discuss new police officer.

Public Works – No report.

W&S – Discussion on sewer lining.  Line must be cameraed first.  Contacts being made for camera work.  Sewer outfall final inspection coming in July.  Private well owners will be contacted about testing and licensing wells.  $100 was set as the price for the license.  New parts will be ordered for the Stenner Pumps in the well houses.  Discussion on hydrant recall.  Hydrants under warranty will be fixed.  Other hydrants will be checked out and budgeted to be fixed/replaced.  New funding opportunities will be investigated for the Village. 

Unfinished Business: 

Discussion on fee schedules for next years budget.  Hatlestad will look at what other communities are charging and see what the village can do.

Park Fun Days is July 17^th and 18^th.  Come to the park and have some fun.  

New Business: 

Discussion on new Fire Department policy concerning a Mutual Aid contract with the Town of Shelby.  Roll call vote:  Davis-aye, Gobel-aye, Long-aye, Anderson-aye, Bolstad-aye, Coon-aye, Walls-aye.

Communications:  Mediacom sent notice that rates will be increasing.

License applications:

Special Class “B” Beer           

Stoddard Park Committee, 236 N. Main St.

Operator’s Licenses:

Bruce Strasser  Laurie Hoff     Dorothy Michniak       Tamara Stenberg          Becky LeJeune           

Joyce Lenser    Stacie Sanborn Yvonne Bakkestuen    Steve Arenz                 Claudia Schwaegerl

Kenneth Smith                                                

Motion Gobel, second Walls to approve all.  All aye. 

Public Comment: 

Adjournment: Motion Bolstad, second Long to adjourn. All aye.

Village of Stoddard

Budget & Finance Meeting

August 11, 2009

6:30 p.m.

The budget & finance committee met in regular session.  On roll call:  Arnold Bolstad, Steve Davis.  Minutes:  motion Bolstad, second Davis to approve minutes as presented.  All aye.  The financial statements were reported to be in order. 

Adjournment  

                                          Village of Stoddard

Regular Board Meeting

August 11, 2009

7:00 p.m.

The Village Board met in regular session, President Steve Davis presiding.  On roll call:  Steve Davis, Arnold Bolstad, Kevin Gobel, Karen Long and Rick Anderson. 

Hatlestad announced the resignation of Roberta Walls and James Coon from the Village Board.

Minutes:    Motion Bolstad, second Gobel to approve minutes from August 11, 2009 meeting. All aye. 

Appearances: De Soto School District Administrator David Strudthoff and Brad Simonson, Architect presented a preliminary plan for construction in the school district dependent on the results of the planned fall referendum.  Remodeling of each school in the district was covered including a new well at Prairie View, new gymnasium and classrooms at De Soto and classrooms and a joint school/village library in Stoddard.  Hatlestad will call Dave banner of the Vernon County Board for a discussion on the library project.  Davis requested that a Library Advisory Committee be formed and that all board members bring a list of names to be selected for the advisory committee at the next meeting.

Bills and Vouchers:  Check register: Discussion on bills for July.  Motion Gobel, second Bolstad to approve checks #12757-#12860 in the amount of $53,135.29.  All aye.

Committee Reports:

Budget & Finance – Financials were reported to be in order.  Hatlestad reported that Vig & Associates will be at the next meeting to present the audit report.

Building/Zoning/Land Planning – Electrical ordinance is being developed for the village.  Fire pit ordinance will be sent to the board for approval.

Board of Appeals – No report

Fire – No report.

Police – Grants totaling $4,000 and $6,500 have been received for speed enforcement and computers.  Another grant for surveillance equipment is being worked on.  A new officer, Robert Dierson, has been added to the force.

Park – Catfish tournament will be held at the River Park on Aug. 15^th.  Park Fun Days was reported to be a success.

Personnel- A new police officer, Robert Dierson, was hired to be a fill-in for the department when there is a need for coverage.

Public Works – No report.

W&S –

Unfinished Business: 

Hatlestad will make a list of what other communities are charging for services and fees.               

Reminder that Open Book is set for September 10, 2-4 p.m.  Board of Review is set for September 23, 7-9 p.m.

New Business: 

Discussion on Army Corp of Engineer land.  Motion Bolstad, second Anderson to allow the Corp to re-write the lease agreement with the Village to send back the north tip of land above the boat landing to the corp and let them take over the management of the property.  The Village will keep the remaining property in the lease.

Recreational fire pit ordinance tabled until further notice to allow board members to study the proposal.

Street repair bids were looked at for the project at the end of North Pearl St. and several smaller projects around town. 

Sheldon - $10,637.  Motion Bolstad, second Gobel to approve Sheldon.  Roll call vote:  Davis-aye, Gobel-aye, Long-aye, Anderson-aye, Bolstad-aye. Approved.

Steiger Construction – curb & gutter - $10,358.55.  Motion Gobel, second Long to approve Steiger.  Roll call vote:  Davis-aye, Gobel-aye, Long-aye, Anderson-aye, Bolstad-aye.  Approved.  Fahrner will not be hired to crack-fill in the village.

Hatlestad reminded the board that budget time is coming up and the budget will be decreasing due to the economic situation in the state and country.

Communications:

License applications:

Special Class “B” Beer           

Stoddard Park Committee, 236 N. Main St.

Motion Gobel, second Anderson to approve.  All aye.

Operator’s Licenses:

Leah Ann Ross                        Sara Miller       Teri Luedke     Emily Cozy     

Motion Anderson, second Long to approve all.  All aye.        

Public Comment: 

Adjournment: Motion Bolstad, second Anderson to adjourn. All aye.

Village of Stoddard

Budget & Finance Meeting

September 8, 2009

6:30 p.m.

The budget & finance committee met in regular session.  On roll call:  Arnold Bolstad, Karen Long, Steve Davis.  Minutes:  motion Bolstad, second Davis to approve minutes as presented.  All aye.  The financial statements were reported to be in order. 

Adjournment                                            

Village of Stoddard

Regular Board Meeting

September 8, 2009

7:00 p.m.

The Village Board met in regular session, President Steve Davis presiding.  On roll call:  Steve Davis, Arnold Bolstad, Kevin Gobel, Karen Long and Rick Anderson. 

Minutes:    Motion Gobel, second Bolstad to approve minutes from August 11, 2009 meeting. All aye. 

Appearances: Jack Vig of Vig & Associates

Bills and Vouchers:  Check register: Discussion on bills for August.  Motion Bolstad, second Gobel to approve checks #12861-#12928.  All aye.

Committee Reports:

Budget & Finance – Financials were reported to be in order. 

Building/Zoning/Land Planning – Minutes of 8-3-09 & 8-17-09 meeting were read.

Board of Appeals – No report

Fire – No report.

Police – Grants totaling $4,000 and $6,500 have been received for speed enforcement and computers.  Another grant for surveillance equipment is being worked on.  A new officer, Robert Dierson, has been added to the force.

Park – A meeting will be held 9-09-09.

Personnel- No report.

Police-Meeting minutes were discussed.

Public Works – 9-1-09 minutes were read. Hatlestad and Bolstad will look at sidewalk bids.

W&S –

Unfinished Business: 

1. Proposed fee schedules - none
2. Board of Review/Open Book schedule - Open Book is scheduled for September 10, 2009 from 2-4 p.m.

             Board of Review is scheduled on September 23, 2009 from 7-9 p.m.

3. Recreational fire ordinance update – A recreational fire ordinance was discussed. A fire pit permit fee will be imposed in the amount of $25.
4. 2010 budget- A preliminary budget will be ready for the October meeting.

New Business: 

a.       Gas barrel replacement – Hatlestad is working on obtaining a new gas barrel.

b.      Hidden Valley Municipal Court termination – Motion made by Gobel and seconded by Bolstad to opt of the Hidden Valley Municipal court for 2010. All aye.

c.       Library committee – A discussion on the library committee was discussed. Kevin will talk to Town of Bergen and Steve will talk to Genoa about joining the committee. Tabled until the next meeting.

Communications:

License applications:

Operator’s Licenses:

Brittany DuCharme                  Benjamin Levendoski 

Motion Bolstad, second Long to approve all.  All aye.           

Public Comment: 

Adjournment: Motion Bolstad, second Long to adjourn. All aye.

Village of Stoddard

Budget & Finance Meeting

October 13, 2009

6:30 p.m.

The budget & finance committee met in regular session.  On roll call:  Arnold Bolstad, and Steve Davis.  Karen long excused.  Minutes:  motion Bolstad, second Davis to approve minutes as presented.  All aye.  The financial statements were reported to be in order. 

Adjournment                                            

Village of Stoddard

Regular Board Meeting

October 13, 2009

7:00 p.m.

The Village Board met in regular session, President Steve Davis presiding.  On roll call:  Steve Davis, Arnold Bolstad, Kevin Gobel and Rick Anderson.  Karen Long excused.

Minutes:    Motion Bolstad, second Anderson to approve minutes from September 8, 2009 meeting. All aye. 

Appearances: Mr. David Strudthoff, Superintendent of the DeSoto School District.  Mr. Strudthoff presented a video of the proposal for the referendum on Nov. 10, 2009.  The video is also available on CD in several locations in the area and on channel 14 on MWT.

Bills and Vouchers:  Check register: Discussion on bills for August.  Motion Bolstad, second Anderson to approve checks #12929-#12989.  All aye.

Committee Reports:

Board of Review – meeting held Sept. 23.  Kevin Gobel nominated as chair, Karen Long as vice-chair.  No one present for Board of Review.  Affidavit signed, roll signed on September 23, 2009.

Budget & Finance – Financials were reported to be in order. 

Building/Zoning/Land Planning – No report

Board of Appeals – No report

Fire – No report.

Park – A meeting was held on 9-9.  Discussion on new boat ramp and when it will be installed, when the rain stops.  Park maintenance, shelter B roof repair, post replacement and new entrance signs were discussed.   

Personnel- meeting scheduled for 10-20-09

Police-Discussion on department inventory.  Policies for attendance and safety vests were discussed.  Scheduling was discussed and Sergeant Tim Soller stated that he would like to see more hours on the schedule.  Soller also presented a list of concerns from Chief McLain for more hours and the tax intercept collection process.

Public Works – meeting scheduled for 10-20-09

W&S – discussion on maintenance of pipe under the railroad.  The simplified rate case increase was approved and will go into effect on 12-21-09 at 3.8%.  A new hydrant was budgeted for replacement at Chad’s Auto next year, discussion on 2010 budget.

Unfinished Business: 

1. Proposed fee schedules – a business license fee was discussed, Hatlestad will research this.
2. Recreational fire ordinance update – A recreational fire ordinance was discussed. A fire pit permit fee was brought up; changes will be typed up and brought to next meeting.
3. 2010 budget- A preliminary budget will be ready for the October meeting.

New Business: 

a.       Library committee – The creation of a library committee was discussed. People were nominated about being approached to serve on the library committee.  Kristine Kreuzer, Gary Oliver and Sally Emerson will be contacted to gauge their interest.

b.      Stoddard ROAR – the village will talk to editors about sending out with the utility bills in the future.  Hatlestad will call the League of Municipalities to see if this is allowed.  Sally Emerson will be invited to the next meeting.

c.       Cell Tower – Scott Steeno, from Verizon Wireless has approached the village about putting up a cell tower by the Stoddard sewer plant.  More information will be available at the next meeting.

Communications:

License applications:

Operator’s Licenses:

Sandra Carpenter

Motion Anderson, second Bolstad to approve all.  All aye.    

Public Comment: 

Adjournment: Motion Anderson, second Bolstad to adjourn. All aye.